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PERSONNEL DEPARTMENT
SOUTH COAST RAILWAY
VISAKHAPATNAM
Roles & Responsibilities
Personnel Department is responsible for:
(a)Establishment & Personnel Management
(b)Looking after the Industrial Relations
(c)Administration of Labor Laws
(d)Administration of Welfare Schemes
(e)Legal matters
(f)Human Resource Development of all staff of Indian Railways
Some key areas highlighted below:
- Recruitment and Selections: It manages recruitment of staff through Railway Recruitment Boards (RRBs) and Railway Recruitment Cells (RRCs) for various Group C and D posts, along with selection processes through CBT.
- Training and Development: The department arranges initial, refresher, promotional, and specialized training for employees to enhance skills and ensure they are equipped for their roles.
- Promotions, Transfers and Postings: It manages seniority lists, promotions, transfers (IRRTs / IDRTs & IDMT/IRMT), postings, and related service matters while maintaining service records.
- Disciplinary Actions: The Personnel Department handles disciplinary proceedings under the Railway Servants (Discipline & Appeal) Rules and ensures proper compliance of rules and procedures.
- Industrial Relations and Labour Management: It maintains cordial industrial relations, ensures workers' participation in management, interprets labour laws, and handles negotiations with unions to promote industrial peace. PNMs and PREM meetings are conducted regularly and cordially.
- Welfare Activities: The department oversees welfare schemes for employees and their families, including housing, medical facilities, education, sports, cultural activities, and other amenities.
- Pay, Allowances, and Service Conditions: It manages wages, salaries, allowances, increments, leave rules, and implementation of pay commissions, ensuring compliance with service conditions.
- Retirement, Pension, and Settlements: The Personnel Department processes retirements, post-retirement benefits, pensions, family pensions and grievance redressal for pensioners, along with final settlements.
- Reservation, Concessions, and Policy Implementation: It ensures implementation of reservation policies for SC/ST/OBC/EWS & PWBDs and other concessions, while advising on rules, maintaining records, and supporting human resource development initiatives.
The Personnel Department, headed by the Indian Railway Personnel Service (IRPS) at various levels like zones, plays a critical role in managing the massive workforce (over 60,000 employees) and focuses on effective utilization of human resources while ensuring employee welfare and compliance with rules.
Personnel Department: Transition & Operations
Key Achievements (2025-26 Transition Period)
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S.N |
Achievement / Activity |
|
1 |
Staff Options Call: Issued Notification 01/2025 dated 16/12/2025 calling for options from staff across all railway zones/PUs for joining SCoR. |
|
2 |
Officer Options Call: Issued Notification 01/2026 dated 04/02/2026 calling for options from Group B Officers across all railway zones/PUs for joining SCoR. |
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3 |
Staff Applications: Received around 3,710 applications from staff via HRMS for joining SCoR. |
|
4 |
Officer Applications: Received around 292 applications from Group B Officers via HRMS for joining SCoR. |
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5 |
Shortlisting & NOCs: Shortlisted around 1,500 staff on HRMS and sought NOCs from concerned Railways/Units. To date, 517 NOC approvals received, out of which 145 staff members have reported to the SCoR HQ office. |
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6 |
Officer Postings: Out of 50 officers posted to SCoR HQ, 26 officers have joined so far, with others expected to join shortly. |
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7 |
High-Level Reviews: Conducted critical review meetings between GM/SCoR and GM/SCR regarding staff options and other HR-related issues. PCPOs of both SCR and SCoR also held joint review meetings. |
|
8 |
Digital Processing: All incoming staff options are being processed exclusively through the HRMS portal. |
Current Assignments
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S.N |
Assignment / Action Item |
|
1 |
Lien Maintenance: Initial cadre of SCoR will be for one year from the date of Notification; lien of staff who joined SCoR HQ will be maintained in their parent railway. |
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2 |
Role Allocation: Assigning incoming staff with proper roles and operational responsibilities within the new SCoR HQ office. |
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3 |
Digital Skills Training: Deputing staff for training in HRMS Modules, e-Office, and DMS (Document Management Software) to maximize efficiency with a lean staff strength. |
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4 |
Book of Sanctions: Creating a new Book of Sanctions for both the Gazetted and Non-gazetted cadres of SCoR from the database of staff transferred to SCoR HQ. |
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5 |
Training Infrastructure: Enhancing current training facilities within SCoR jurisdiction and equipping the Zonal Training Centres with updated facilities and infrastructure. |
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6 |
RRB Indents Coordination: Obtaining a proportionate number of recruitment indents from RRB/Secunderabad, which acts as the nodal RRB for SCoR. |
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7 |
Computer-Based Tests: Conducting and monitoring departmental selections via Computer Based Test (CBT) mode to ensure timely completion of selections. |
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8 |
iGOT Karmayogi: Ensuring that all active staff are trained on iGOT Karmayogi digital learning programs as per stipulations of the Railway Board. |
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9 |
Labor Relations & Unions: Organizing formal meetings with recognized unions of SCR and ECoR to lay the framework for forming recognized internal Unions for SCoR. |
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10 |
Staff Welfare & Grievances: Ensuring that all welfare benefits reach the staff and striving for the disposal of staff grievances in the shortest possible time. |
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11 |
Manpower Planning: Strictly adhering to the manpower planning strategies and productivity guidelines issued by the Railway Board. |
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12 |
Zonal Events Management: Organizing important statutory and cultural events, including the International Day of Yoga, Rozgar Melas, and Inter-Divisional cultural, sports, and scouts activities. |
Right to Information (RTI) Act & Operational Guidelines
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S.N |
Guideline / Operational Item |
|
1 |
RTI Nominations: Dy. CPO/HQ is nominated as the Central Public Information Officer (CPIO), and APO/HR & Welfare is nominated as the Assistant Public Information Officer (APIO) for the Personnel Department, SCoR HQ. |
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2 |
HRMS & iPAS Integrations: Official promotions, transfers, and all other service matters will be executed dynamically via the HRMS portal. |
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3 |
Seniority Lists & Orders: Zonal Seniority Lists, Office Orders, and official Awards will be progressively uploaded after the full operationalization of the SCoR Zone. |
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4 |
RRB Submissions: Ensuring direct recruitment quota (DRQ) indents for all major categories — ALPs, JEs, SSEs, and NTPC categories — are submitted online via HRMS to the RRBs. |
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5 |
Selections & Promotions: Departmental selections for Promotion Quota (PQ), LDCE, and ex-Cadre vacancies will be conducted via CBT mode per the extant instructions of the Railway Board. |
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6 |
Staff Welfare (IR): Guaranteeing the timely allotment and proper utilization of funds from the Central Staff Benefit Fund (CSBF) for educational scholarships, railway institutes, and Kalyan Mandaps. |
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7 |
Staff Quarters: Housing facilities for staff are actively under construction, and priority allotment frameworks are being established. |
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8 |
Union Frameworks: Being a newly formed Zonal Railway, specialized joint meetings with the established unions of both SCR and ECoR will be systematically conducted to recognize new internal unions for SCoR. |